Hire a Real Estate Virtual Assistant to Close More Deals
Real estate agents lose deals because they can’t keep up with lead follow-up while managing active transactions. A real estate virtual assistant handles the administrative work that keeps deals moving and ensures no prospect falls through the cracks.
What can a real estate virtual assistant do for me?
A real estate virtual assistant understands the unique demands of property transactions. They know that timing matters in real estate – a delayed response to a lead inquiry or missed contract deadline can cost thousands in commission.
Here’s what they handle:
- Lead Follow-Up and Nurturing – They respond to online inquiries within minutes, qualify prospects by phone or email, and maintain contact with leads who aren’t ready to buy immediately. Most real estate VAs can handle 50-75 lead touches per day.
- Transaction Coordination and Documentation – Your VA tracks contract deadlines, coordinates inspections, manages document collection, and ensures all parties meet their obligations. They’ll catch the details that prevent deals from falling apart at closing.
- MLS Management and Property Research – They upload new listings, update property details, research comparable sales, and prepare market analyses. Many real estate VAs become proficient with specific MLS systems and can handle data entry faster than most agents.
- Marketing and Social Media Management – Your VA creates property flyers, manages Facebook and Instagram accounts, schedules social media posts, and maintains your online presence while you’re showing properties or meeting clients.
- Database Management and CRM Updates – They keep your contact database current, track client birthdays and anniversaries, and ensure your CRM system has accurate information for future marketing campaigns.
- Appointment Scheduling and Calendar Management – Your VA coordinates showings, listing appointments, and client meetings across multiple time zones. They handle the back-and-forth scheduling that eats up productive time.
- Cold Calling and Prospecting – Many real estate VAs handle expired listing calls, FSBO outreach, and sphere of influence campaigns. They can make 75-100 prospecting calls per day while maintaining consistent messaging.
Most agents find their real estate VA pays for itself within the first month through improved lead response times and better transaction management.
How does it work?
Tell Us What You Need
Book a free call with our team. We’ll talk through your business — the volume of leads you’re managing, where deals are slipping, and what’s actually eating your time. Honestly, most agents come to us because they’re losing leads while they’re tied up in active transactions. We want to understand your specific situation before we match you with anyone.
We Find Your VA
We recruit specifically around your requirements. For real estate, that means finding someone who already understands the pace of property transactions — lead follow-up, contract deadlines, MLS systems, CRM management. We’ll shortlist candidates with the right background and present you with two or three profiles to review. You interview your preferred candidates and make the final call. The whole process typically takes 7 to 14 days.
Your Real Estate VA Gets to Work
Your VA starts from our fully equipped office in Davao City — PC, software, a phone line in your local area code, and a team leader keeping things on track. They work your hours, integrate with your existing systems, and start handling the follow-up and admin that’s been falling through the cracks. Most agents find their VA pays for itself within the first month through better lead response times alone.
Customers That Trust us
What’s Included with Your Dedicated VA?
✔ A full-time VA working from our secure office in the Philippines
✔ Fully managed HR, payroll, timekeeping, leave, and training
✔ Office equipment, IT support, and supervision
✔ The ability to scale or cancel with just one month’s notice
From just A$1,500/month — all inclusive.
Our Standard Full Time Package includes:
- 40 Hours per week
- Local number in ANY area code
- Full phone features & Call Transfer
- Unlimited incoming/outgoing calls
- Latest PC with Office Software
- High speed internet connection with backups
- Support of our Australian management
And just look at the additional support that you and your VA Receive at no additional charge.
- Professional IT support to keep everything running and virus free for your VA.
- Professional HR staff to find, support and retain your VA.
- Team Leader to support your VA, and make sure they are on-time and on task.
- In-House training.
- Team building and development days.
- Professional Payroll staff to pay your VA and all statutory obligations.
- 10 days paid leave + Public holidays and sick leave.
- Medical and Dental Insurance.
- Office space for your VA, including cubicle, chair, PC etc.
- VOIP telephone with Headset.
- Own phone line with unlimited incoming/outgoing calls.
- Office cleaning and amenities.
- All power and backup power.
- Participation in all our charitable support on your behalf.
Frequently Asked Questions
Is there a setup fee?
Can I get part-time support?
What happens if my VA is away?
How long does it take to get started?
Can my VA handle lead follow-up without sounding scripted or pushy?
Yes, and honestly this is something worth getting right from the start. The thing is, a VA who sounds like they’re reading from a script will do more damage than no follow-up at all. Leads in real estate are talking to multiple agents. They’ll notice immediately if something feels off.
Ready to Reclaim Your Time?
Let’s talk about your business goals—and whether a Virtual Done Well VA is the right fit.
Zero pressure. No lock-in. Just answers.
Want Us to Give You a Call Back?
Here at Virtual Done Well we support Businesses and Business owners all over the World. If you are struggling with your workload, or need extra professional support staff, reach out to Us now.