Hire A Bookkeeping Virtual Assistant to Manage Your Finances
Outsource all of your financial admin tasks to a virtual assistant to gain more control over your time, cash flow, and strategic decision-making.
What can a bookkeeping virtual assistant do for me?
A bookkeeping virtual assistant can handle the core financial tasks that keep your business running smoothly while freeing up your time for revenue-generating activities.
This includes things like:
- Daily Financial Operations – They’ll process your invoices, track expenses, and manage accounts payable and receivable.
- Bank Reconciliation and Reports – Your VA will reconcile bank statements monthly, catch discrepancies, and generate financial reports.
- Tax Preparation Support – While they can’t file your taxes, they’ll organise all the documentation your accountant needs.
- Invoice Management – They’ll create and send invoices, follow up on overdue payments, and maintain customer payment records.
- Payroll Processing – If you have employees, your VA can manage payroll calculations, tax withholdings, and ensure compliance with local labour laws.
- Cost Considerations – Bookkeeping VAs typically charge $15-35 per hour depending on their experience and location.
It’s like having a local team member—without the overhead.
How does it work?
We Start With an Honest Conversation About Your Financial Admin
Book a call with me and my team. Financial admin is an area where vagueness at the start creates real problems later, so we’ll ask some general questions about your software, bookkeeping etc. The answers to those questions shape everything about who we look for, so we’d rather ask them upfront than discover a mismatch three weeks in.
We Find Someone Who Treats Your Numbers With the Care They Deserve
Bookkeeping is one of those roles where the consequences of getting it wrong aren’t immediately obvious and then suddenly very much are. So we recruit specifically for people with genuine bookkeeping experience, who understand the difference between clean books and books that merely look clean, and who take the accuracy requirements of financial work seriously as a matter of professional standards. We shortlist two or three candidates and you interview them yourself. Typically 7 to 14 days from that first conversation.
Your Data Actually Becomes Useful
Your VA works from our fully managed office in Davao City, your hours, inside your accounting software and processes from day one. Most business owners we work with tell us the same thing a few months in. That they hadn’t realised how much mental energy their finances were consuming until someone else was taking care of them properly.
Customers That Trust us
What’s Included with Your Dedicated Bookkeeping VA?
Every plan includes:
✔ A full-time VA working from our secure office in the Philippines
✔ Fully managed HR, payroll, timekeeping, leave, and training
✔ Office equipment, IT support, and supervision
✔ The ability to scale or cancel with just one month’s notice
From just A$1,500/month (USD$1000) — all inclusive.
Our Standard Full Time Package includes:
- 40 Hours per week
- Local number in ANY area code
- Full phone features & Call Transfer
- Unlimited incoming/outgoing calls
- Latest PC with Office Software
- High speed internet connection with backups
- Support of our Australian management
And just look at the additional support that you and your VA Receive at no additional charge.
- Professional IT support to keep everything running and virus free for your VA.
- Professional HR staff to find, support and retain your VA.
- Team Leader to support your VA, and make sure they are on-time and on task.
- In-House training.
- Team building and development days.
- Professional Payroll staff to pay your VA and all statutory obligations.
- 10 days paid leave + Public holidays and sick leave.
- Medical and Dental Insurance.
- Office space for your VA, including cubicle, chair, PC etc.
- VOIP telephone with Headset.
- Own phone line with unlimited incoming/outgoing calls.
- Office cleaning and amenities.
- All power and backup power.
- Participation in all our charitable support on your behalf.
Frequently Asked Questions
Is there a setup fee?
Can I get part-time support?
What happens if my VA is away?
How long does it take to get started?
What happens if my bookkeeping is months behind — can a VA still help?
Yes, and it’s more common than you’d think. A backlog usually means the business grew faster than the admin did. Your VA works through the catch-up first, gets everything reconciled, then settles into a regular rhythm. We recruit specifically for people who’ve done this before.
Ready to Reclaim Your Time?
Let’s talk about your business goals—and whether a Virtual Done Well VA is the right fit.
Zero pressure. No lock-in. Just answers.
Want Us to Give You a Call Back?
Here at Virtual Done Well we support Businesses and Business owners all over the World. If you are struggling with your workload, or need extra professional support staff, reach out to Us now.