Hire an Executive Virtual Assistant for Strategic Support
C-level executives spend 40% of their time on administrative work that doesn’t require their expertise. An executive virtual assistant handles complex coordination and strategic tasks so you can focus on decisions that drive business growth.
What can an executive virtual assistant do for me?
An executive virtual assistant operates at a higher level than typical administrative support. They handle confidential information, make decisions within defined parameters, and often serve as your first point of contact with important stakeholders.
Here’s what they manage:
- Executive Calendar and Travel Coordination – They manage complex scheduling across time zones, coordinate board meetings, and handle detailed travel arrangements including visa requirements. Executive VAs often manage calendars for multiple executives simultaneously.
- Board Meeting and Event Planning – Your VA prepares board packets, coordinates logistics for executive retreats, and manages high-stakes events. They understand the protocols and attention to detail these situations require.
- Confidential Document Management – They handle sensitive financial reports, legal documents, and strategic planning materials. Executive VAs typically sign comprehensive NDAs and understand confidentiality requirements.
- Stakeholder Communication and Relationship Management – Your VA serves as a liaison with investors, board members, and key clients. They can draft correspondence on your behalf and handle initial communications before escalating to you.
- Research and Strategic Analysis – They prepare market research, competitive analysis, and due diligence reports for potential acquisitions or partnerships. Many executive VAs have business backgrounds that enable deeper analytical work.
- Project Management for Strategic Initiatives – Your VA coordinates cross-departmental projects, tracks deliverables from senior team members, and ensures strategic initiatives stay on schedule.
- Personal Tasks and Concierge Services – Executive VAs often handle personal scheduling, family travel, and household management tasks that free up your time for business focus.
Most executives find their VA enables them to focus 60-70% more time on strategic work within the first 90 days of establishing clear working protocols.
How does it work?
We Start With a Conversation That’s Actually Worth Your Time
Book a call with me and my team. We want to understand how you actually work. Who you need kept at arm’s length and who needs immediate access. What decisions you’re comfortable delegating and what you’re not. The working relationship we’re building here is closer to a trusted right hand than a typical administrative arrangement.
We Find Someone Who Can Operate at Your Level
An executive VA needs to be comfortable handling confidential board materials one moment and coordinating a complex multi-timezone itinerary the next, without needing direction for either. I look for people with genuine business acumen, not just strong organisational skills. We shortlist two or three candidates and you meet them yourself. You decide who you’d trust representing you to your board, your investors, and your key clients. Typically 7 to 14 days from that first conversation.
You Get Back to the Work That Actually Needs You
Your VA works from our fully managed office in Davao City, your hours, inside your systems and protocols from day one. Most executives we work with find that within the first 90 days, once working rhythms are established, the proportion of their week spent on coordination, scheduling, and administrative tasks drops considerably. Which means the proportion spent on the work that actually requires their judgement goes up by roughly the same amount.
Customers That Trust us
What’s Included with Your Dedicated VA?
✔ A full-time VA working from our secure office in the Philippines
✔ Fully managed HR, payroll, timekeeping, leave, and training
✔ Office equipment, IT support, and supervision
✔ The ability to scale or cancel with just one month’s notice
From just A$1,500/month — all inclusive.
Our Standard Full Time Package includes:
- 40 Hours per week
- Local number in ANY area code
- Full phone features & Call Transfer
- Unlimited incoming/outgoing calls
- Latest PC with Office Software
- High speed internet connection with backups
- Support of our Australian management
And just look at the additional support that you and your VA Receive at no additional charge.
- Professional IT support to keep everything running and virus free for your VA.
- Professional HR staff to find, support and retain your VA.
- Team Leader to support your VA, and make sure they are on-time and on task.
- In-House training.
- Team building and development days.
- Professional Payroll staff to pay your VA and all statutory obligations.
- 10 days paid leave + Public holidays and sick leave.
- Medical and Dental Insurance.
- Office space for your VA, including cubicle, chair, PC etc.
- VOIP telephone with Headset.
- Own phone line with unlimited incoming/outgoing calls.
- Office cleaning and amenities.
- All power and backup power.
- Participation in all our charitable support on your behalf.
Frequently Asked Questions
Is there a setup fee?
Can I get part-time support?
What happens if my VA is away?
How long does it take to get started?
How do we handle confidentiality when a VA has access to sensitive board materials and strategic documents?
Every executive VA we place works from our managed office in Davao City — not a home setup — which means there are actual physical security protocols in place, not just a promise that someone won’t screenshot your board pack on their personal laptop.
Ready to Reclaim Your Time?
Let’s talk about your business goals—and whether a Virtual Done Well VA is the right fit.
Want Us to Give You a Call Back?
Here at Virtual Done Well we support Businesses and Business owners all over the World. If you are struggling with your workload, or need extra professional support staff, reach out to Us now.